QuickBooks Everyday Shortcuts
QuickBooks features many keyboard shortcuts that allow you to open, close, save and work with documents in a flash. The following shortcuts make working with QuickBooks even faster and easier:
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| Ctrl-A | Opens your Chart of Accounts |
| Ctrl-F | Finds transactions, by amount, date, memo or name |
| Ctrl-G | Goes to register of transfer account |
| Ctrl-H | Displays history of any accounts receivable or payable transaction |
| Ctrl-I | Goes to Create Invoice window |
| Ctrl-J | Opens the Customer Centre |
| Ctrl-L | Opens the relevant list for current drop-down menu |
| Ctrl-M | Memorises current transaction or report |
| Ctrl-N | Creates a new transaction in whatever window is active at the time |
| Ctrl-P | Prints whatever form or register you have open at the time |
| Ctrl-Q | Produces a QuickReport for a transaction or item |
| Ctrl-R | Displays the account register |
| Ctrl-T | Opens memorised transaction list |
| Ctrl-U | Uses a list item (try Ctrl-L and Ctrl-U together for a winning team) |
| Ctrl-W | Goes to Write Cheques |
| Ctrl-Y | Opens transaction journal for that transaction |
| Ctrl-F4 | Closes active window |
| F1 | Opens help for active window |
QuickBooks Date Changes
Want to enter or change a date in a QuickBooks entry? Entering and editing the date in QuickBooks is quick and easy when you use these very handy QuickBooks keyboard shortcuts.
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| + | Next day |
| – | Previous day |
| T | Today |
| W | First day of the Week |
| K | Last day of the weeK |
| M | First day of the Month |
| H | Last day of the montH |
| Y | First day of the Year |
| R | Last day of the yeaR |
| Alt-↓ | Date calendar |
QuickBooks Keyboard Combination Trade Secrets
The following table of QuickBooks keyboard shortcuts shows you how to quickly and easily access useful information and commands, as well as closing and opening QuickBooks:
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| Ctrl (while opening) | Starts QuickBooks without a company file |
| Alt (while opening) | Closes windows which were open last time you closed the file |
| F2 | Displays very nerdy info about your current QuickBooks version |
| Right-click | Shows a list of nifty commands related to wherever you are |
Moving Around in QuickBooks with Keyboard Shortcuts
Every QuickBooks command includes an underlined letter. To execute a command in QuickBooks, press the Alt key followed by the relevant letter. Here are some examples:
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| Alt B, I | Goes to the Banking menu, followed by Import Bank Statement |
| Alt C, T | Goes to the Company menu, followed by the To Do List |
Combine your Alt key with a few other keyboard tricks to fly around QuickBooks at a rate of knots:
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| Tab | Next field |
| Shift-Tab | Previous field |
| Home | Beginning of current field |
| End | End of current field |
| Ctrl-Page Up | First item on list or previous month in register |
| Ctrl-Page Down | Last item on list or next month in register |
Fast Editing with QuickBooks Keystrokes
When you’re working with QuickBooks you’ll want to edit your files. One of the great features of QuickBooks is these keyboard shortcuts, which will help you fly through your bookkeeping.
| QuickBooks Key or Keystroke Combination | Shortcut Result |
|---|---|
| + | Increases cheque or invoice number by one |
| – | Decreases cheque or invoice number by one |
| Ctrl-C | Copies your selection to the Clipboard |
| Ctrl-D | Deletes current transaction or item (if allowed) |
| Ctrl-E | Opens transaction selected in register, ready for editing |
| Ctrl-V | Pastes whatever is currently sitting in your Clipboard |
| Ctrl-X | Moves your selection to the Clipboard |
| Ctrl-Z | Undoes your last action (within current field only) |
| Ctrl-Del | Deletes line from detail area |
| Ctrl-Ins | Inserts line in detail area |
| Ctrl-Enter | Records the current transaction |