How to prevent emails from landing into gmail’s Spam folder

How to prevent emails from landing into gmail’s Spam folder

We suggest that you try the following action items in the order that they appear. And if the first one does not work, then implement the next one and try again.

  1. Find the email in your Spam folder and open it up and click the “Not Spam” button.
  2. Add the sender’s email address into your Contacts.
  3. Create a filter to explicitly instruct gmail that messages from a sender are not Spam and to put them in your Inbox.

How to create a gmail filter

  1. Click the Settings icon in the upper right-hand corner. It looks like a gear.
  2. Select Settings from the drop-down menu.
  3. From the Top Menu, click Filters and Blocked Address.
  4. Scroll down to the bottom and click Create a new filter.
  5. Enter the sender’s email address into the From field.
  6. Click Create Filter button.
  7. Click Never send it to spam checkbox.
  8. Click Also apply filter to matching messages checkbox.
  9. Click Ok button.

Reporting Cash payments of more than $10,000

Federal law requires a person to report cash transactions of more than $10,000 to the IRS. Here are some facts about reporting these payments.

Who’s covered

For purposes of cash payments, a “person” is defined as an individual, company, corporation, partnership, association, trust or estate. For example:

  • Dealers of jewelry, furniture, boats, aircraft, automobiles, art, rugs and antiques
  • Pawnbrokers
  • Attorneys
  • Real estate brokers
  • Insurance companies
  • Travel agencies

How to report

People report the payment by filing Form 8300, Report of Cash Payments Over $10,000 Received in a Trade or Business (PDF).

A person can file Form 8300 electronically using the Financial Crimes Enforcement Network’s BSA E-Filing System. E-filing is free, quick and secure. Filers will receive an electronic acknowledgement of each form they file. Those who prefer to mail Form 8300 can send it to the IRS at the address listed on the form.

What’s cash

Cash includes coins and currency of the United States or any foreign country. For some transactions (PDF), it’s also a cashier’s check, bank draft, traveler’s check or money order with a face amount of $10,000 or less.

A person must report cash of more than $10,000 they received:

  • In one lump sum
  • In two or more related payments within 24 hours
  • As part of a single transaction within 12 months
  • As part of two or more related transactions within 12 months

When to file

A person must file Form 8300 within 15 days after the date they received the cash. If they receive payments toward a single transaction or two or more related transactions, they file when the total amount paid exceeds $10,000.

More information:


Small business cash flow – The state of payments from Intuit QuickBooks

Cash flow is important to the success and growth of any business – and QuickBooks® recognizes how important getting paid and managing the payments process is for small businesses. As a continuation of “The State of Small Business Cash Flow” report released earlier this year, we are further exploring the State of Payments among small businesses.

The State of Small Business Cash Flow report found that nearly two thirds (66%) of small business owners report that the time it takes money to process after receiving a payment has the largest impact on their company’s cash flow, compared to not getting paid by customers or clients within the terms of the payment system (34%).

Read more…

QuickBooks Online Payments to offer next day ACH funding

MOUNTAIN VIEW, Calif.–(BUSINESS WIRE)–Intuit Inc. (Nasdaq:INTU) QuickBooks continues to add features to the QuickBooks platform to solve the cash flow crunch problems that plague small businesses. Over the past year, Intuit has leveraged the power of the QuickBooks platform and machine learning to deliver money faster to its customers through innovations such as same day payroll and next day payments for credit card payments. Today, QuickBooks announced the ability for small businesses to get paid the next day from ACH payments easily and affordably, ensuring small businesses can improve cash flow no matter the payment they accept.

The importance of quick and affordable payments processing for small businesses and cash flow management is underscored by a recent survey conducted by Intuit that found that nearly a third (31%) of small businesses estimate it takes more than 30 days to get paid by customers, clients, vendors or banks. Affordability in electronic payments also matters a great deal for small businesses. According to an October 2018 survey conducted by QuickBooks, almost half of small businesses surveyed accept payments through cash and check and the biggest barrier to moving to electronic payments is the cost, which can cut into the very thin profit margins of small businesses.

QuickBooks Payments is focused on meeting the needs of small businesses around speed of payment and affordability. Today, QuickBooks Payments processes $37B in volume, which reinforces the company’s leadership in processing small business payments. This latest innovation in machine learning, risk and data insights delivers benefits like next day deposit and affordable processing, while helping to protect small businesses from fraud.

“The QuickBooks team is very focused on delivering innovation that improves cash flow outcomes for small businesses because we know how pivotal it is to their success. We are proud of the innovations we have launched across our platform to improve cash flow — from QuickBooks Capital to Same Day Payroll,” said Rania Succar, Business Leader for QuickBooks Payments and Capital, Intuit. “With the addition of Next Day Payments for credit card and ACH, we are giving small businesses and the self-employed a powerful suite of payments tools that allows them to get paid both fast and affordably.”

A Smarter Way to Get Paid Fast

QuickBooks is focused on being the center of small business growth, using machine learning across the platform to accelerate the speed in which small businesses get their money, solving cash flow issues that can thwart growth and other opportunities. QuickBooks uses the unique advantage of data across the platform to predict when an ACH transaction is valid and therefore making it available the next day.

Today, small businesses that invoice with QuickBooks Payments are three times more likely to be paid on the same day. With QuickBooks Payments, eligible merchants will receive the benefit of Next Day Funding for both their credit card and ACH transactions, so money gets into their accounts the very next business day. Next Day Funding will also give merchants full transparency into their payments, instilling confidence that the money will be in their bank account the next day.

“I make custom furniture for residential and commercial clients, with 50% payment due upfront, and 50% due upon completion. For me, having that initial payment processed the next business day is invaluable, as it allows me to order the supplies needed for a job without having to front the costs myself,” said Jim Torrey, Owner of Rivertown Woodcraft. “Being able to order supplies within a day of a client’s initial payment ensures I’m able to move forward on the project quickly, manage my timelines, client expectations and cash flow. Ultimately, the faster the money is in my account, the faster I am able to do my work.”

Current State of Small Business Payments

A continuation of the recently published “The State of Small Business Cash Flow”, a global study focused on the behaviors, attitudes and status of cash flow challenges experienced by small businesses and the self-employed was also released today. The availability and ability to process payments is core to small businesses’ cash flow, which was represented in the report. Newly announced data in the “State of Small Business Payments” include the following insights that demonstrate the role payments play in small businesses’ cash flow health.

QuickBooks found more than 2 in 5 (44%) small business owners said that the biggest obstacle to getting money in their bank account is customers not paying on time, followed by credit card companies not paying fast enough (35%) and customers having insufficient funds (28%).
Additionally, the new report found the method of payment used by a customer is significant and varies based on the size of payment. Sixty percent of small businesses still get paid by check, especially when it comes to larger payments.
A third (33%) of U.S. small business owners estimate their company currently has more than $20,000 in outstanding receivables, and the average U.S. small business has $53,399 in outstanding receivables.
Nearly half (47%) of small business owners’ companies manually calculate, such as in Excel, to track their bill payments, while 37% use an accounting software, and 33% use an accountant or financial professional.

Read more… Press Release

We have learned that the service will be automatic for customers signing up for new Payments accounts in late-May 2019 with an increased fee for the enhanced benefit and Intuit’s risk. There will be no option for new QBO Payments customers to revert to the older funding timing & pricing that legacy QBO Payments customers currently have, which is a few days and $0.50 per transaction. However, legacy customers will have the ability to opt-in to the new offering if they desire faster funding on all of their transactions. This faster funding is not currently available to QB Payments customers that use desktop products (Pro, Premier, or Enterprise).

Makeup time in CA not overtime if certain conditions are met

Makeup time in CA not overtime if certain conditions are met. Makeup time is one of the rare occurrences under California law that employees have flexibility to adjust their work schedule to accommodate for important life events that come up from time to time. Makeup time allows employees to take time off and then make it up later in the same workweek, without triggering the obligation for the employer to pay overtime. Read more…

Don’t forget about makeup time

Scan Snap 1500 optimized setting for QuickBooks record keeping

Watch these videos on the Scan Snap 1500 to optimize the setting for QuickBooks record keeping


Retirement Plan required for CA Employers

Retirement Plan required for CA Employers

Any employer with at least five employees that doesn’t already offer a workplace retirement savings vehicle will be required to either begin offering one via the private market or provide their employees access to CalSavers.

Size of business Deadline
100< employees June 30, 2020
50< employees June 30, 2021
5+ employees June 30, 2022


The CalSavers account is a Roth IRA. The default savings rate is 5% of gross pay, and employees can change their rate at any time. Employees will be auto-enrolled after 30 days and will begin saving through payroll contributions. They can opt out at any time.

Employers serve a limited role: facilitate the program and submit participating employees’ contributions via simple payroll deduction. Employees are responsible for their investment choices. Employers cannot make contributions. There are no fees for employers to facilitate the program.




Usage limits in QBO QuickBooks Online

What are usage limits in QuickBooks Online?

Learn about usage limits and what your best options are if you reach one.

Your QuickBooks Online plan will have a maximum number of classes, locations, chart of accounts entries, and users. These limits depend on your plan. Here’s what you need to know about limits and what you can do if you reach one.

What are my usage limits?

These are the usage limits for each version of QuickBooks Online. Find out which version you have.

Starting April 10th and rolling out over 2019, these usage limits will apply to QuickBooks Online Simple Start, Essentials, and Plus plans in the U.S.

You can see your Usage Limits Dashboard in the Account and Settings under the Usage tab.

  1. Once you are signed in to your QuickBooks Online account, Select the Gear icon.
  2. Select Account and Settings from the left hand column
  3. Select the Usage tab from left hand options

Classes and locations

  • QuickBooks Online Advanced: No limit
  • All other versions: 40 (combined)

Accounts in your chart of accounts

  • QuickBooks Online Advanced: No limit
  • All other versions: 250

Billable users

Note: Billable users are admin, standard, and custom users. Learn more about user types.

  • QuickBooks Online Advanced: 25
  • QuickBooks Online Plus: 5
  • QuickBooks Online Essentials: 3
  • QuickBooks Online Simple Start: 1

Other user types (unbilled)

  • QuickBooks Online Advanced & Plus: 2 accountant users, unlimited reports-only and time tracking-only users.
  • QuickBooks Online Essentials: 2 accountant users, unlimited time tracking-only users, no reports-only users.
  • QuickBooks Online Simple Start: 2 accountant users, no reports-only or time tracking-only users.

What if I’m over a limit?

If you’re already over a limit, don’t worry, you don’t have to do anything. You can stick to your current QuickBooks plan. If you want to keep adding after you’ve reached a limit, you can upgrade to QuickBooks Online Advanced.

For example, if you use QuickBooks Online Plus and have classes and locations, their limit is 40. If you currently have 45, you can keep using all of them. But you won’t be able to add a new class or location until you reduce your count to 39 or upgrade to QuickBooks Online Advanced. The same is true for users—if you’re now over the limit for your version, those users can continue using your plan. But you’ll need to upgrade if you want to add more users.

How do I upgrade?

You can find out more about QuickBooks Advanced features and pricing. And if you’re ready, here’s how to upgrade.

Note: If you upgrade but then downgrade back to QuickBooks Plus, Essentials, or Simple Start, you’ll need to reduce everything to their usage limits when you downgrade.

How do I reduce things down to their limits?

See these articles for steps on how to manage classes, locations, accounts, and users.

What are classes, locations, chart of accounts, and users?

Here’s more information on each of the things that have usage limits.

Classes and locations

Location Tracking and Class Tracking lets you track your income and expenses in QuickBooks Online Plus or Advanced. You can use either one of them individually or both of them together. Class tracking specifies a different class for each detail line of a transaction. Location tracking allows you to assign a location to an entire transaction.

Chart of accounts

The chart of accounts is the backbone of accounting software. All assets, liabilities, income, and expenses are recorded in an account or sub-account in the chart of accounts.

Note: that third-party apps or QuickBooks services like Payroll are allowed to exceed these limits.


There are different types of users you can set up to access your books.


DOL SIMPLE IRA Plans for small business publication

DOL (Department of Labor) SIMPLE IRA Plans for small business publication:

Most of the information is the same as the IRS, however we noticed this more stringent salary deferral deposit requirement:

For plans with fewer than 100 participants employers can deposit salary eduction contributions with the plan no later than the 7th business day after withholding it to be considered in compliance with the law.

The DOL is the same as described in the IRS publications for employer contributions:

You must make your employer contributions by the due date for filing your business’s Federal income tax return for the year (including extensions, if applicable).



QuickBooks Desktop – Create and manage your Payments user ID

Create and manage your Payments user ID

We are making payments more secure than ever before. The new authentication system will require every QuickBooks Desktop Payments user to have their own user credentials to be used in QuickBooks for processing payments. Users who don’t have an Intuit ID can create one and request access from the Payments admin to access Intuit Payments.

As an additional benefit of the new authentication system, any update to your account information will be automatically updated across all Intuit products you use with your Intuit ID.

Learn more about Intuit ID.

The Payments wizard will take you through the steps to get all set up. You may also choose to skip this and we’ll remind you later.

Confirm your payment User ID
We’ll show you the Intuit ID that we have identified as being used for your Payments service account. This is the one you would have used when you signed up for Payments.

  • If you know the details for the Intuit ID shown, confirm by selecting Yes.
    • If this login is not associated with an Intuit ID, you’ll need to verify your email.
    • If it’s connected to an Intuit ID, you’ll be asked to sign in with your Intuit ID and password and you’ll be all done.
  • If this identity doesn’t belong to you, select No then enter your Intuit or email address.Note: This is the email id where you receive Payments transaction details, reports, and chargeback information
    • If this login is not associated with an Intuit ID, you’ll need to verify your email and request access to the Payment services account.
    • If it is connected to an Intuit ID, you’ll be asked to sign in with your Intuit ID and password and you’ll be all done!

Verify email

If we have not found a user ID registered with us for your Payment service account, we will help you set up one account. As a first step you will have to verify the email ID that is registered with us.

Note: This is the email ID where you receive Payment transaction details, reports, and chargeback information. You may also choose to skip this and we will remind you later.

Confirm the email

To confirm if the email ID shown belongs to you, we will send you a One Time PIN (OTP) which will be required to verify your email ID. You can also receive the OTP on the registered phone number for your Payments account. Once you’ve entered your PIN correctly, you’ll see:

Email Verified Let’s match your email to your Payments account. If you don’t have one, we’ll set one up.

Request access to Payments services
Congratulations! You have successfully signed in with your Intuit ID. Use this identity for any Intuit application that connects to internet and want you to authenticate yourself. For your payments to work, you will need to get Payments access to the Intuit ID. Once you select OKwe will send a request to your admin to grant you permission. The admin has to approve the request. Until then, we will allow you to process payments as usu

If you are an admin, you will have received an email asking you to set up permission for the new Intuit ID. The requesting user details along with the company file information and Desktop user name is provided in the email for you to review and give permission.

  1. Select Set-up user permissions to sign in with your Intuit ID and set the permission you feel is appropriate for the requesting user.
  2. The requesting user is notified via email about the access right changes as soon as you have given them permission.

Manage your Account
Once you have logged in successfully, you can manage and edit most of the information for your Intuit account based on your role and permission. Not only that, you also have the capability to manage most of your Intuit products by selecting the icon in the upper right of your QuickBooks.

Manage your account

What is an Intuit Identity or Intuit ID or User ID?
An Intuit Identity (Intuit ID) is your universal user ID for Intuit sites and allows you to access multiple Intuit applications with one user ID and password. Your Intuit account information is accessible through any of them. Once you sign in with your Intuit ID, you can see your company details, download your products, and make changes to your stored information. For example:


  • You can manage payment method (such as debit or credit card mode)
  • Account information (such as company address, phone number, and email)
  • Sign in information (such as User ID, password and security question)

Note: If you have set up users in QuickBooks Desktop company file, the username and password to access your company file are not the same as your Intuit ID and Password unless you set it up that way on purpose. The terms Intuit Identity, Identity. Intuit ID, or user ID are used interchangeably.

What’s the benefit of an Intuit account?
An Intuit account gives you the power to manage your business and/or personal finances across all of the Intuit products you use. It allows you to access all your Intuit products, including QuickBooks, TurboTax, and Mint, through a single account. This means you only need one User ID and password. When you update your Intuit account information, it will be updated across all products you use so you won’t need to update account information in each separate product. In addition  (where available) you may choose to import your information from one product to another, without having to re-enter it.

Will I need to create another Intuit account when I want to use a different Intuit product?
No, you don’t need to create a new account each time you sign up for an Intuit product. You can use your existing Intuit account to sign up for any other Intuit product.

What if I only use one Intuit product?
An Intuit account works with one or multiple Intuit products. Your Intuit account information will be accessible to you through any Intuit product you use.

Can I choose to have more than one Intuit account?
Yes. You may choose to create another Intuit account. Please be aware that if you choose to create more than one account, your account information will not automatically update across all Intuit products you use.

How can I protect my Intuit account? 
Start by choosing a strong password and keeping it safe. Don’t share your User ID or password with others. Learn more about how to protect your Intuit account by visiting our Online Security Center.

How do I change my Intuit Account Information or payment information? 
Depending on the Intuit products and services you use, you may have to update account information such as your address in more than one place. To update account information for QuickBooks products and services:

  1. Go to
  2. Enter your User ID and password, then select Sign in.
  3. In the “Account Information” box, select Edit to make changes to your company address, company phone, or e-mail.
    Note: You cannot change your company name, first name, or last name online. If you need to change any of these, you must contact support.
  4. In the sign-in Information box, select Edit to change the e-mail associated with your sign-in credentials, your User ID, your password, or your security question.
    Note: The E-mail address associated with your sign-in Information can be different from the E-mail address associated with your Account Information.
  5. If you have one or more credit or debit cards on file, you can also update your payment information.

Note: If you don’t have a credit or debit card on file, please contact support.

How do I recover a forgotten User ID or password?
If you can’t remember your User ID or password:

  1. Go to
  2. Select Forgot your Password? or Forgot your User ID?
  3. Follow the steps to retrieve your password or User ID.
  4. Try to sign in again.

Back to Making payments more secure.