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Add the weather to new Google Calendar (2018)

If you miss having the weather forecast showing on Google Calendar since the new redesign, you are not alone. There are many complaining on the Google Product Forums. Here’s a work around we found that a commenter posted to add a 10-day weather forecast to the web browser version of Google Calendar.

  1. Replace 57702 in the link with so your 5-digit zip code. https://ical.wunderground.com/auto/ical/57702.ics
  2. On the left-hand side of the Google Calendar, click the + symbol to the right of Add a coworker’s calendar.
  3. Select From URL.
  4. Enter the link modified with your zip code. Click Add Calendar.
  5. The new calendar will appear in the Other calendars section. Make sure the checkbox next to it is checked so that it appears below the day of the week of the calendar.

Source: https://productforums.google.com/forum/#!topic/calendar/XwYsKMU6SPc

Canceling a QuickBooks Online (QBO) Account Subscription

Cancelling your QuickBooks Online Subscription will also cancel your Payroll Subscription. Ensure that your e-payments and direct deposits are cleared before cancelling.

What we recommend you do before cancelling

Print all QuickBooks Online forms or reports that you might need.
Export your data to QuickBooks Desktop

To cancel your paid subscription

Important: Subscription cancellation is not available from your mobile device.

  1. Sign into your QBO company from a computer.
  2. Select the Gear icon.
  3. Select Account and Settings.
  4. Select the Billing & Subscription tab*.
  5. Choose Cancel to the right of Subscription status.
  6. Answer all of the exit survey questions and select Continue.  Your cancellation won’t be effective until you complete all of the instructions on the cancellation page. You will receive a confirmation that “Your QuickBooks Online Subscription has been canceled” and the Master Admin will receive a confirmation via email.

*Don’t see the  Billing & Subscription tab?

  • Make sure you are signed in as the Master Administrator or Company Administrator.
  • If you purchased your subscription from your accountant, lease contact your accountant to cancel.
  • If you are a non US company, please see Cancel your QuickBooks Online subscription (Non-US)

Cancel a suspended account

If an account is suspended more than 14 days, your data will become read only and when you sign in you’ll see a message indicating that your account is suspended.  Never fear, you can still cancel the account.

  1. Sign into your QBO company from a computer.
  2. When signing in, close the window to re-subscribe.
  3. Click the Gear icon.
  4. Select Account and Settings.
  5. Select the Billing & Subscription tab.
  6. Click Cancel to the right of Subscription status.
  7. Answer all of the exit survey questions and click Continue.  Your cancellation won’t be effective until you complete all of the instructions on the cancellation page. You will receive a confirmation that “Your QuickBooks Online Subscription has been canceled” and the Master Admin will receive a confirmation via email.

Source: https://help.quickbooks.intuit.com/en_US/kb/cancel-quickbooks-online-subscription/000001953_en_US:SALESFORCE.modal

Exporting QuickBooks Online (QBO) data

You can use data export to move your QuickBooks Online (QBO) information to another version of QuickBooks. Check out this help document to learn how.

https://help.quickbooks.intuit.com/en_US/kb/exporting-from-online-desktop/000002323_en_US:SALESFORCE.modal

 

How to save to a sub-folder on a Mac

When the save dialog box is open, click the triangle/arrow button next to (just to the right of) the file name. This will open up a larger window that looks like Finder and allow you to navigate to the appropriate sub-folder.

IRS lowers HSA Family contribution limit by $50 to $6,850 for 2018.

IRS lowers HSA (Health Savings Account) Family contribution limit by $50 to $6,850 for 2018. Self-only limit did not change, and remains at $3,450.
https://www.irs.gov/pub/irs-irbs/irb18-10.pdf

Updated Withholding Calculator on IRS.gov and a new version of Form W-4

The Internal Revenue Service today released an updated Withholding Calculator on IRS.gov and a new version of Form W-4 to help taxpayers check their 2018 tax withholding following passage of the Tax Cuts and Jobs Act in December.

The IRS urges taxpayers to use these tools to make sure they have the right amount of tax taken out of their paychecks.

“Following the major changes in the tax law, the IRS encourages employees to check their paychecks to help ensure they’re having the right amount of tax withheld for their personal situation,” said Acting IRS Commissioner David Kautter.

The Tax Cuts and Jobs Act made changes to the tax law, including increasing the standard deduction, removing personal exemptions, increasing the child tax credit, limiting or discontinuing certain deductions and changing the tax rates and brackets.

If changes to withholding should be made, the Withholding Calculator gives employees the information they need to fill out a new Form W-4, Employee’s Withholding Allowance Certificate. Employees will submit the completed W-4 to their employer.

“Withholding issues can be complicated, and the calculator is designed to help employees make changes based on their personal financial situation,” Kautter said. “Taking a few minutes can help taxpayers ensure they don’t have too little – or too much – withheld from their paycheck.”

The withholding changes do not affect 2017 tax returns due this April. However, having a completed 2017 tax return can help taxpayers work with the Withholding Calculator to determine their proper withholding for 2018 and avoid issues when they file next year.

Source: IR-2018-36, Feb.28,2018 (Spanish)

Google Drive going away – replacement options

The Google Drive app for PC and Mac is being shut down in March 2017, however the Google drive service will remain operational – how you access it will change due to some feature changes.

Consumer app: Backup and Sync. The replaces the standalone Google Drive and the Google Photos Uploader app. Very similar functionality to the original Google Drive app.

Business app: Drive File Stream. The app maps a network drive on your mac or pc to the files stored in Google Drive storage in the cloud. No files are stored on your local drive, however you can elect an option to have the files stored locally as well.

 

Compare Backup and Sync & Drive File Stream

If you want to sync files between Google Drive and your computer, there could be two options for your work or school account: jeff@qbpros.net.

  • Backup and Sync syncs and stores Drive content locally on your computer. You may not be able to use Backup and Sync. If you can’t, contact your administrator.
  • Drive File Stream streams all files and folders from the cloud.

Learn more about using Drive File Stream with your Google Account for work or school.

See differences between Backup and Sync & Drive File Stream

Backup and Sync Drive File Stream
Use files in My Drive Yes Yes
Use files in Team Drives No Yes
Sync only selected folders in My Drive Yes Yes
Sync only individual files in My Drive No Yes
Use native apps, like Microsoft Office & Photoshop Yes Yes
Sync other folders, like Documents or Desktop Yes No
Use with your personal Google Account Yes No
Use with your work or school Google Account, like jeff@qbpros.net Maybe Yes

The admin for your work or school can turn off either Backup and Sync, Drive File Stream, or both for your organization.

 

Sources:

https://support.google.com/drive/answer/7638428?

https://www.theverge.com/2017/9/7/16267624/google-drive-desktop-app-shutdown

https://support.google.com/a/answer/2490100?hl=en

http://nextfridayit.com/reviewing-google-drives-new-drive-file-stream/

Non-taxable de minimus fringe benefits

In general, a de minimis benefit is one for which, considering its value and the frequency with which it is provided, is so small as to make accounting for it unreasonable or impractical. De minimis benefits are excluded under Internal Revenue Code section 132(a)(4) and include items which are not specifically excluded under other sections of the Code. Read more on what items this includes: https://www.irs.gov/government-entities/federal-state-local-governments/de-minimis-fringe-benefits

24 hr Direct Deposit now active in Intuit QuickBooks Full Service Payroll & QBO Online Payroll

Today, Intuit announced that 24 hr Direct Deposit now active in Intuit QuickBooks Full Service Payroll & QBO Online Payroll. This means that you can approve your direct deposit by 5 pm PT and still make payday the next business day! There is no additional cost.

It is not currently supported in Intuit Online Payroll, Intuit Full Service Payroll, Desktop Payroll, or Assisted Payroll.

Banks have until end of day (11:59 pm PT) on payday to release funds into your employees’ accounts. With 24-hour Direct Deposit, this means employee funds may post at a different time on payday (early morning or early afternoon). Don’t worry, however, employees will be paid on payday!

While Intuit recommends submitting before the 5pm deadline, you may submit payroll until 7am PT the following morning and your employees will receive their money later that day. Payments received after this time will be processed the next available business day. Of course, you always have the option to print checks for your employees if you prefer.

Source: https://community.intuit.com/articles/1624548-24-hour-direct-deposit

Source: https://quickbooks.intuit.com/accountants/payroll-full-service

Video Tutorial to create mailing lists from QuickBooks Online for mail merge.

It’s that time of the year where many need a Customer Mailing List to send out Christmas Cards. There’s no function for that in QuickBooks Online, so we created a video to show you how to export that information from existing reports that can be used for a mail merge.

The video shows you how to create two different mailing lists from QuickBooks Online for mail merge. List 1. Active customers. List 2. Active customers with sales in the current year.